YFC CAMP SCHOLARSHIP PROCESS

Updated for the 2019 Camping Season

How to Utilize the YFC Camp National Scholarship Strategy from Youth For Christ USA on Vimeo.

CLICK HERE FOR THE CAMP DOC SCHOLARSHIP PROCESS WRITTEN INSTRUCTIONS

General Information:

The national camping department is excited to continue to offer scholarship money to help kids get to camp! The focus of national scholarship funds is strategic to help kids who are truly in financial need.

We will still collect quality stories of life-change or how the money impacted your local mission in a post-camp report.  This will honor our national donors’ giving intentions and also bless them (and US!) with these stories. 

What is changing for 2019:

We are changing the scholarships process to funnel all National Scholarships dollars to the most severely needy campers. This is a shift from how it was done in the past, where everyone who applied got something. Our previously stated values were around bringing lost kids, and showing how the money would contribute to a growth strategy in camper numbers year after year. The applications were more subjective on the part of the local person applying, and the allocation process was also more subjective on the part of the Camp Dept. We are aiming to become more scientific, and less subjective by requiring new information that will help us direct our funds to those in severe financial need. Secondly, a new concerted effort will be made in 2019 to help local chapters more effectively raise dollars for those kids that don’t qualify for National scholarships.This will come in the form of a Development Tool Kit, that will include video trainings and many other practical resources. Check out the Development Tool Kit HERE. 

Scholarship Process:

  • APPLY THROUGH CAMP DOC: Camper parents or guardians will fill out the online scholarship application as they register their child for YFC Camp on Camp Doc.com. Trip leaders will be receiving a link for the direct page in which parents need to register. Under the “profile tab” there will be a “camp scholarship” tab that your camper’s parent or guardian will need to fill out. The application will be live on Camp doc by/before February 1, 2019 and will be closed on April 12, 2019. The parent/guardian will not need to fill out the entirety of the Camp Doc registration (like the health form) in order to submit the scholarship application. On the application, a handful of questions will be asked of the parent, including annual household income. Those sensitive answers will be encrypted, for privacy, but you as the Trip Leader will be able to view them.
  • SUMMARIZE YOUR LOCAL NEED: The designated person responsible for scholarship application and reporting at your chapter will download the information necessary in a report from Camp Doc. (Information will be given to that person via email on how to do so.) This information will then be compiled into the chapter’s scholarship application report. You will use the scale provided to you in order to determine how much scholarship money you should apply for in your chapter.
  • FILL OUT YOUR CHAPTER'S ONLINE SCHOLARSHIP APPLICATION. You will be asked how many campers applied for scholarship funds and what camp(s) your chapter is going to. We also ask you to include a copy of your chapter’s compiled scholarship application report. Please have it ready as saving the application is not an option.
  • Completed applications are DUE end of day MONDAY, APRIL 15

  • Our team will then review the applications, make final selections, and notify you either way by end of day Monday, April 29.  
  • We reserve the right to partially fund any proposal.
  • Awards will be applied to your final camp bills. If your group is attending more than one camp, we will notify you the amount per camp awarded as that will be reflected on final invoices.  
  • Post-camp reports on evaluating the process of scholarship applications and stories of campers’ lives that were changed are DUE TWO WEEKS AFTER YOUR GROUP'S LAST YFC CAMP OF THE SUMMER. Reporting instructions will be emailed out beginning of the summer to the contact listed on applications. These are expected back on-time.