Covenant Information

WHY THE CAMPING & PROJECT SERVE PARTICIPATION COVENANTS?
We understand your aspiration toward excellent stewardship of God’s resources; those currently under the control of your local chapter and those under the control of YFC-USA.  With stewardship in mind, it is essential for YFC Camp to make commitments to properties and vendors as much as a year in advance.  This helps to ensure quality and leverages economies of scale, both of which result in more students having the opportunity to experience the love of Jesus.  YFC Camp is a collaborative ministry which simply cannot, should not, and will not function without the strong commitment and partnership of local chapters.  Participation Covenants allow us to enter into contracts and make commitments while helping to ensure the long-term sustainability of a national camping ministry. Without the appropriate number of Project Serve team members, it impacts our ability to provide the best YFC Camp experience possible. It also affects our ability to provide the best Project Serve experience possible due to increased workloads when understaffed. 

WHAT DOES THIS COVENANT COMMIT ME TO?

  • For camping groups, it commits you to paying the deposit of $100 per person on the lowest number listed on your covenant on or before the Camping deposit deadline of Thursday, March 15, 2018. 
  • For Project Serve at Camp groups, it commits you to paying the deposit of $75 per person on the lowest number listed on your covenant on or before the PS deposit deadline of Monday, April 16, 2018

REQUEST FORM:

  • Request Forms will be available August 15, 2018.
  • CAMPING GROUPS:
    • Indicate your first and second choices for your HS and MS camps
    • Give us your total camper/leader number for each week. Your numbers should reflect the total number of people (campers and leaders) in your group. It also should reflect your entire chapter's/affiliate's number, not each specific ministry area within your chapter/affiliate.
    • Please list a range of no more than 20. (Ex: 20-40 or 30-50 etc). The lowest number in the range should be what you feel is your realistic number and the highest number in the range should be what you are hopeful for.
    • The lowest number will be what you pay deposits on in March and at the least, expected to bring to camp.
  • PROJECT SERVE AT CAMP GROUPS:
    • If you are bringing a camping group of 20 or more people to camp, it is expected that you also bring a Project Serve group to a camp. If this is your very first year bringing a camping group, a 1-2 year grace period is allowed. You can bring the PS group to the camp you are attending with campers or another week. 
    • On the Request Form: Indicate your first and second choices (or multiple locations) for your group
    • Please keep the following in mind when calculating your PS group number:
      • Bring at least 1 PS member for every 10 in your camping group.
        • If your camping group is attending Canyon or Clearwater Cove, the ratio is 1 PS member for every 5 in your camping group.
      • Bring 1 PS ADULT for every 5 PS participants. Think of your adults as “Cabin Leaders” – adults who have relationships with the PS participants you are bringing (i.e. someone who can lead them well).
      • You will also need a Trip Leader for your PS group to coordinate with the PS leadership
      • Project Serve groups need to plan to arrive at camp the day before camping groups arrive and plan for departure from camp after camping groups leave. 

COVENANT PRIORITY:
Priority is given in order that covenants are received for both camping and Project Serve groups. Some camps have limited space for both campers and Project Serve teams. We do our best to accommodate your first choice, but YFC Camp reserves the right to move your group to your second choice based on space available and total numbers. 

DEADLINES:

  • AUGUST  15TH – CAMP OFFERINGS PUBLISHED. 
    • The Camping department publishes a list of all possible camp locations and dates to the YFC field. 
  • SEPTEMBER 15TH – CAMP REQUEST FORM DUE.
    • Local chapters/affiliates/groups turn in a “request form” indicating their 1st, 2nd, 3rd choice for camping properties along with estimated camper/leader #’s.  Also, included are school dates for the year and any other “off-limit” weeks in the summer due to other chapter commitments.
  • OCTOBER 1ST – COVENANT PROPOSAL ISSUED. 
    • The Camping department sends each chapter/affiliate/group a “proposal” for what camp location and estimated numbers they are being offered.  Also at this time the per person pricing will be published.
  • OCTOBER 15TH – COVENANT ACCEPTANCE AND SIGNATURE DUE.
    • The local chapter/affiliate/group considers the location/dates/pricing and allowed #’s and signs and returns the proposal by this date.  If the proposal is not accepted, this is also indicated. 

QUESTIONS? Contact the Camping Department at camp@yfc.org