Registration

YFC Camp Registration Policies & Process

Revised 10.4.19 |  Note there are separate policies for Project Serve groups and Camping groups. Scroll down for both policies in full.

Camping Group Registration & Payment Policy

  1. 2020 Dates and Locations published on September 20, 2019. Request Form available at this time. 
  2. Request Forms are due back on October 9, 2019. A Locations Request Form will ask you first, second, third choice locations for each camp you want to attend and projected numbers for each. YFC Camping Department will then take these requests and place groups at 2020 camps according to multiple factors to make sure everyone has a place a camp. We do our best to accommodate all first choices and numbers.
  3. 2020 Participation Covenant issued to individual groups with the camp assignment on October 21, 2019. 
  4. 2020 Participation Covenant Due back accepted and signed to Camping Department on November 4, 2019
  5. Covenant Confirmation/Add form – Due on February 17, 2020.
    • An email will be sent out to trip leaders on February 3. We ask for a simple response in email to confirm your number for each camp as we know you may want to add at this time. This is the number in which we will invoice you for deposits and guarantees you this number of spots at this camp.
    • Please note the timing. In order to get the correct deposit invoices sent out in time for deposit due date, we ask that this form be filled out and covenants confirmed by February 17, 2020.
  6. Deposits Due - Around March 15 – $100 per registered person for your camping group.  
    • Invoices sent from NSC Accounts Receivable department directly to your chapter. All Affiliates are done by inter-department transfer in the NSC and non-YFC groups will receive an invoice directly from YFC Camp.  
    • On-Time Registration requires:
      Successfully completing the below criteria ensures the best price for your entire camping season and allows you to add more campers/leaders to your registration at any time at the on-time camp price.
      1. Providing your covenant confirmation by Feb 17.
      2. Registering for no less than your original covenant minimum.
      3. Paying deposits by March 17 (or due date listed on your invoice)
    • Late Registration: Any groups registering after March 15 or having not met the criteria for On-Time Registration are still eligible to register or add additional campers at the on-time registration price plus $20 per person.
      • Example: If $350pp is the on-time price, then $370pp is late registration pricing.
  7. Middle Payments due date
    • All June & July camps are due May 1
    • All August camps are due June 1
    • HS middle payment due is $125 per registered person
    • MS middle payment due is $100 per registered person
  8. Spring Numbers Check-In:
    • Trip leaders will receive an email asking them to confirm their anticipated number of campers/leaders for each camp. YFC Camp will use this info to best understand if any additional spots will be available for groups wishing to add registrants beyond their existing allocation. This will occur mid-April for camps taking place in June and July. It will occur mid-May for camps taking place in August. 
  9. Grace Policy
    • You are allowed to drop a total of 10% of your registered number after your middle payment and before the first day of camp at no penalty or fee!
    • If you know you need to drop numbers, please contact yfccamp@yfc.net with those changes as soon as you are aware, so we can adjust your registration.
      • EXAMPLE: If in March, 100 people were registered – then you are allowed a drop of 10 people after your middle payment and before the first day of your camp. This is a clean drop – no more “Non-Refundable” fees of the past!
    • What if I drop more than 10%?
      • For any number of spots you drop below the 10%, you will be charged at 75% of the published camp price.
      • EXAMPLE: You register for 100, but only bring 80. You pay the full camp price for 80, and 75% of the camp price for 10. If $350 per person is the full price…
        • $350pp x 80 = $28,000
        • ($350 * 75% = $262.50) x 10 = $2,625
        • Total Bill = $30,625
  10. What if I add more to my registration after March 17?
    • FIRST, Contact yfccamp@yfc.net to inquire about additional availability. If there is space to add, camp will gladly confirm the additions and add them to your registration.
    • You will receive an invoice for the sum of the deposit and middle payment for each additional registration. 
    • Your new adjusted number becomes the total registered number of which you are now allowed to drop 10%.
    • EXAMPLE: You add 10 more spots to your 100. New total is 110 and are now allowed to drop a maximum of 11 (10%).
  11. Final Payment is due within 30 days of camp. You will receive your final invoice from NSC Accounts Receivable department soon after camp. Do not bring money to camp with you.
    • All final adjustments to numbers, additional fees for adult guests, Project Serve group adjustments, etc. will be made once that information is received from camp. Final invoices for that camp will then be sent out and expected to be paid within 30 days of billing. A finance charge will be assessed on excessively late payments.


Project Serve at Camp Registration & Payment Policy

  1. 2020 Dates and Locations published on September 20, 2019 Request Form available at this time. 
  2. Request Forms for due back on October 9, 2019 A Locations Request Form will ask you first, second, third choice locations for each camp you want to attend and projected numbers for each. YFC Camping Department will then take these requests and place groups at camps according to multiple factors to make sure everyone has a place a camp. We do our best to accomodate all first choices and numbers.
  3. 2020 Participation Covenant issued to individual groups with the Project Serve assignment around November 11, 2020. 
  4. 2020 Project Serve Participation Covenant Due back accepted and signed to Camping Department around November 25, 2020
  5. PS Covenant Confirmation – Due on March 16, 2020.
    • A link to an online form will be emailed out to Project Serve trip leaders on March 2. This is a simple form to confirm your number for each PS at camp group. This is the number off which we will invoice the PS deposits.
    • Please note the timing of this process. In order to get the correct deposit invoices sent out in time for deposit due date, we ask that this form be filled out and covenants confirmed by March 16.
    • Also note that Project Serve Covenant Confirmation and deposit due dates are also different than the due dates for camping groups.
  6. PS Deposits Due - Around April 16, 2020 – $100 per Project Serve participant  
    • Invoices sent from NSC Accounts Receivable department directly to your chapter. All Affiliates and non-YFC groups will receive an invoice directly from YFC Camp. 
    • Final invoice for the balance will be sent and due after each camp.
  7. Grace Policy
    • You are allowed to drop a total of 10% of your registered number between April 16 and the first day of camp at no penalty or fee!
      • EXAMPLE: If in April, 20 people were registered – then you are allowed a drop of 2 people between deposit payment and the first day of your camp.
      • For Project Serve groups less than 10 – you will be allowed 1 dropped spot.
      • If you know you need to drop some numbers, please contact yfccamp@yfc.net with those changes as soon as you are aware, so we can adjust your Project Serve registration.
    • What if I drop more than 10%?
      • For any number of PS spots you drop below the 10%, you will be charged at 75% of the PS participant price.
      • EXAMPLE: You register for 20, but only bring 15. You pay the full PS price for 15, and 75% of the camp fee for 3. If $275 per person is the full price…
        • $275pp x 15 = $4,125
        • ($275 * 75% = $206.25) x 3 = $618.75
        • Total PS Bill = $4,743.75
  8. What if I add more to my PS registration after April 15?
    • FIRST, Contact yfccamp@yfc.net to inquire about additional availability to add. If there is space to add, camp will gladly confirm with you the additions and add them to your registration.
    • You will receive an invoice for a sum of the deposit for each additional PS registration.
    • Your new adjusted number becomes the total registered number of which you are now allowed to drop 10%.
      • EXAMPLE: You add 5 more spots to your 10. New total is 15 and are now allowed to drop a maximum of 1.5 (10%) which would round up to 2.
  9. Final Payment is due within 30 days of camp. You will receive your final invoice from NSC Accounts Receivable department soon after camp. Do not bring money to camp with you.
    • All final adjustments to numbers, additional fees for adult guests, Project Serve group adjustments, etc. will be made once that information is received from camp. Final invoices for that camp will then be sent out and expected to be paid within 30 days of billing. A finance charge will be assessed on excessively late payments.