YFC CAMP SCHOLARSHIP PROCESS

Updated for the 2020 Camping Season

How to Utilize the YFC Camp National Scholarship Strategy 2020 Update from Youth For Christ USA on Vimeo.

General Information:

YFC/USA is excited to continue to provide scholarship funds for kids to attend YFC Camp!  Great news- the significant change to our scholarship strategy between 2018 and 2019 was a great success!  The new strategy focuses all national funds to help kids are in severe financial need.  Thank you for adopting and learning this new process that helped these kids attend YFC Camp.

We are moving forward with the same philosophy of directing funds to the most severely needy kids, however we are making a few minor changes that will help make the process even better.  These changes came directly from field feedback, so thank you for sharing with us!

We also recognize that not all students will qualify for National Scholarships. Please make sure to check out all the resources that we have created to help you raise dollars for camp more effectively, especially for those students who would not receive a national scholarship. Check out the Development Tool Kit HERE. 

Tweaks for 2020: 

  • LATER DEADLINE: During the 2019 season, we adjusted the deadline to May 15th due to resounding field feedback. That adjusted deadline will remain the same for 2020 - all scholarship applications must be filled out on Camp Doc by Friday, May 15, 2020. 
  • NO SIBLING POLICY: All students who apply and qualify will be eligible to receive the full scholarship this year, even if they are siblings in the same household.
  • EXTENUATING CIRCUMSTANCES APPLICATION: We realize that not every student’s circumstance can be accurately depicted based on their household income, but they still have a real financial need in order to get to camp. After students apply on CampDoc and do NOT qualify for the scholarship based upon their household income, any YFC Site Leader can fill out an additional “Extenuating Circumstances Application” to share the student’s story and need with the YFC Camp Team. Click HERE for this application. 
  • ELIMINATED EXTRA WORK FOR TRIP LEADER: We have eliminated the work of figuring out how many of your students qualify for the scholarship and the amount of scholarship money they are eligible for in order to submit that to us. Instead, the YFC Camp Office will handle the numbers for you...all you need to do is get kids to apply! We hope this make less work for you in the process.

Scholarship Process:

  • APPLY THROUGH CAMP DOC: Camper parents or guardians will fill out the online scholarship application as they register their child for YFC Camp on CampDoc.com. Trip leaders will be receiving a link for the direct page in which parents need to register. Under the “profile tab” there will be a “camp scholarship” tab that your camper’s parent or guardian will need to fill out. The application will be live on Camp Doc by/before February 17, 2020 and will be closed on May 15, 2020. The parent/guardian will not need to fill out the entirety of the Camp Doc registration (like the health form) in order to submit the scholarship application. On the application, a handful of questions will be asked of the parent, including annual household income. Any camper with a household income of $50,000 or less will be eligible to receive a scholarship for 50% off the national camp price. Those sensitive answers will be encrypted, for privacy, but you as the Trip Leader will be able to view them.YOUR WORK BEFORE CAMP IS NOW DONE – all you need to do is get students to apply!
  • REVIEW PROCESS: The YFC Camp Team will review all applications, compile chapter/affiliate/group needs, make final decisions on allocations and notify you either way by end of day on Friday, May 29th, 2020.
    • We will let you know which of your students who applied, qualified, and the amount they were awarded.
    • We reserve the right to partially fund any proposal.
    • Awards will be applied to your final camp bills. If your group is attending more than one camp, we will notify you the amount per camp awarded as that will be reflected on final invoices. This will be based on the kids who applied and qualified for the scholarship. 
  • POST-CAMP REPORTS: Post-camp reports on evaluating the process of scholarship applications and stories of campers’ lives that were changed are DUE TWO WEEKS AFTER YOUR GROUP'S LAST YFC CAMP OF THE SUMMER. Reporting instructions will be emailed out at the beginning of the summer to the Trip Leader. These are expected back on-time.

TOP 10 FREQUENTLY ASKED QUESTIONS ABOUT THE NATIONAL SCHOLARSHIP PROCESS

  1. When can my campers begin applying for scholarships? And when is the scholarship application deadline? CampDoc will be open February 17th for applications. The scholarship application deadline is May 15th.

  2. I had student who would qualify sign up late and missed the scholarship application deadline; can my student still apply for scholarship money? If there are still funds available after May 15th, a waitlist will be created.

  3. What if I know one of my students whose family makes more than $50k, but still can’t afford camp. Can they still apply?  Yes, they would fall under our "extenuating circumstances application". Scholarship funds for these students may be available depending on how many students apply and qualify. Any YFC site leader can fill out the appeal application on behalf of their students by May 15. For the link to the appeal application - click here. 

  4. When will I receive the scholarship funds? You will be notified of the amount awarded by May 29th. The money will not be applied to your account until your final bill for camp. If you do not bring the number of kids to camp that you were awarded scholarships for, you will not receive the full award amount.

  5. I had a student signed up in March, was awarded scholarship money, and ended up not going to camp. What do we do now? To avoid overcomplicated processes, we trust you to fill that space with another student that meets the scholarship criteria.

  6. Should a camper’s parent fill out the application if they make more than $50k?  Yes, please still have them fill it out as it will helpful information for us to analyze to ensure our threshold is correct in the future. 

  7. What if a camper is attending 2 camps?  This can only be used 1 time per summer. 

  8. What if the camper has a sibling going to camp? If families are applying for more than one camper from the same household, all campers may qualify for this scholarship.

  9. If a camper applies, am I guaranteed to get the 50% off scholarship? No, the camper must qualify for the scholarship by meeting the household income requirement. In addition to that, the availability of National Dollars also plays a factor.

  10. What happens when my students’ families do not have computers or internet access? We hear this a lot about CampDoc in general, not just the scholarship process...A few ideas that we have gathered include:

    • Have a Camp Meeting at your YFC Center and have iPads/computers out for parents/students to sign up.

    • YFC Leaders can go to students’ houses with iPads to have students register.

    • CampDoc is mobile friendly and is possible to fill out on phones. For specific directions on how to do this, download the CampDoc Mobile Users Guide

    •  Print off the PDF version of the CampDoc forms from our website (CLICK HERE) to have students fill out to sign up (please note the data will need to be entered online manually by the scholarship due date of May 15th).